Local governments and law enforcement agencies are finding increasing value in using new media tools, especially social media, to keep citizens informed and engaged.
Social media differs from traditional media in that it facilitates a two-way conversation, there are immediately measurable responses and government communicators can use it to listen, as well as to talk.
In a recent seminar I led for members of the Kansas Association of Public Information Officers, the room was filled with middle-aged communicators -- decidedly not Digital Natives -- seeking to understand more about the revolution in communication they're expected to participate in.
As one gray-haired sheriff's office communicator put it: "They think of us as the good old boys."
Well, now the good old boys -- and their female counterparts -- in sheriffs' offices, state police posts, city halls and county courthouses are beginning to experiment with -- and even embrace -- Facebook, Twitter and YouTube.
While there are high barriers to success -- especially maintaining consistency -- there are low barriers to entry.
It makes sense in an era of budget and staff cutbacks to learn to use tools that are less expensive than traditional government outreach channels such as direct mail, newsletters and newspaper advertising.
There's also the trust issue to be addressed. Because social media facilitates two-way conversation, a properly used Facebook page can become a new kind of public square or town meeting.
As author-blogger Brian Solis says, social media represents "the shift from a broadcast mechanism, one-to-many, to a many-to-many model rooted in conversations..."
I don't encourage any government unit -- or business -- to rush into social media.
I think strategy and organizational culture must always come first.
I encourage communicators to answer these questions:
- What benefits are you seeking through using social media?
- How will it complement, or override, your other communications efforts?
- Which social media channels will you use, and why?
- Who will develop, implement, maintain and measure?
- How, when and by whom will your social media efforts be assessed?
Government communicators who use social media, or make better use of it for two-way conversation with citizens, tell me they sometimes have a hard time convincing their risk-averse supervisors, attorneys or elected officials.
While social media can sometimes seem like the Wild West, it doesn't need to be that way.
Yes, government has process, deliberation, layers of approval and codification before implementation.
Employees operate under strict guidelines, and are trained and reviewed.
All that's true, but in the end, employees are expected to build on that foundation, but exercise their own judgment.
New media can work just that way.
I interviewed Kansas government communicators from places as small as Gardner (population 19,000) and as large as Wichita (population 400,000).
I summarized what I learned by listing five traits of next-generation government communicators, meaning those who will successfully use Internet tools to connect with citizens in new ways:
Trait #1: Empathetic and open (Perspective change)
You think first like a citizen and you are prepared for deep and honest engagement. In other words, respond as appropriate to questions and complaints received through social media.
Trait #2: New media chemist (Content and platform change)
You mix media channels -- website, email, Facebook, Twitter, etc. -- to achieve target outcomes.
Trait #3: Influencer (Culture change)
You bring your boss and organization with you.
Trait #4: Integrated communicator (Role change: You are the media)
You create direct-to-citizen communications, while continuing to also work through traditional media.
Trait #5: (Continuous change)
You use analytic tools, such as those provided by Google and Facebook, to regularly measure the impact of your social media use and adjust it.
In the spirit of the engagement formula offered by Brian Solis, government units need to:
- Go where citizens are
- Give them something to read or see
- Give them something to share, and
- Give them reasons to respond
The potential payoff is greater citizen involvement and more trust in government.